Organize Your Emails [As Seen On: IT Training Tips]



Many people send emails which means your inbox and can full very quickly. Are you suffering from a cluttered inbox? Have you ever gone to find an email and it seems to have just disappeared? Organizing your email can be as easy a setting up a couple of folders, tossing out the unnecessary emails, and rearranging the way things appear.

If you're system of organization isn't working then maybe it's time to try something new. While this method might not work for everyone, it can be a start in the right direction for most. This might take some time to start, but in the end I promise it will be worth it.

How to create folders.

I'm using Outlook, and if you're working with the University you're most likely using Outlook too. So, my instructions today pertain to that; however, a lot of other email clients act very similarly or should have clear instructions of their own on how to create folders.

Step One: Select the folder tab at the top of your window.

Step Two: On the far left side there should be an icon of a folder that says "New Folder." Select that button.

Step Three: A pop up will appear and from here you can name your folder and select where is should be located on your side bar. And there you go, you now have a folder to organize your emails. To put mail into the folder all of you have to do is drag and drop.

A few folder ideas.

Getting started can be hard, so here are a few folders ideas that might be useful to use in your inbox. Action Items This folder houses all of your to do items. For example, things that need a reply, require completion of a task, etc. Accounts If you're anything like me you sign up for everything. All of that account information can get awfully tricky to remember. I like to throw my activation emails into one folder called Accounts. Read later If you get a lot of informational or promotional emails you might want to consider creating a read later folder. That way you can come back to the items when you have the time. Miscellaneous No matter what, I recommend having  this folder because you always get random things that need a place to go.


This blog post was written by Danyell on ittrainingtips.iu.edu, a blog written by UITS IT Training staff in order to inform readers of tips, tricks, and useful tools when combating different technology, software, and online devices. Check out IT Training Tips for a daily dose of knowledge that's quick and on the go.